Privacy Policy

At Viking Club Hotel, we respect your privacy and are committed to protecting your personal data when you visit our website, contact us, or make an inquiry or booking request through our website. This Privacy Policy explains what information we collect, how we use it, and the choices you have regarding your personal data.

Who We Are
Viking Club Hotel operates the website vikingclubhotel.com. If you have any questions about this Privacy Policy or how we handle your personal data, you can contact us through the contact details published on our website. Privacy policies should clearly identify the site owner and provide contact information for privacy-related requests.

Information We Collect
We may collect personal information that you voluntarily provide when you fill out a contact form, send us an inquiry, request availability, subscribe to communications, or contact us by email or phone. This information may include your name, email address, phone number, travel dates, room preferences, special requests, and any other details you choose to provide. Hotel websites commonly collect inquiry and booking-related details as part of normal guest communications.

We may also collect certain technical information automatically when you use our website, such as your IP address, browser type, device information, pages visited, and general usage data. Websites often use this information for analytics, security, and service improvement.

How We Use Your Information
We use your information to respond to inquiries, process or assist with booking requests, communicate with you about your stay, provide customer support, improve our website and services, maintain website security, and comply with legal obligations. Privacy policies should explain the purposes for which data is collected and used in clear terms.

If you give us consent to receive marketing messages, we may use your contact details to send you offers, updates, or promotions related to Viking Club Hotel. For hotel marketing under GDPR-style standards, consent for promotional communications should be clear, specific, and optional.

Booking and Payment Information
If you submit a booking request through our website or through integrated booking tools, we may collect reservation-related information needed to process or manage your stay. If payments are processed through a third-party booking engine, bank, or payment service provider, your payment details are processed according to that provider’s systems and privacy practices rather than being stored directly by us unless explicitly stated otherwise. Privacy notices for hotel-related services commonly separate booking data from payment processor handling.

Cookies and Similar Technologies
Our website may use cookies and similar technologies to ensure the site functions properly, remember preferences, analyze website traffic, and improve user experience. Some cookies may be essential to the operation of the site, while others may be used for analytics or embedded third-party content. Hotel and travel privacy notices commonly explain that cookies support functionality, preferences, and measurement.

You can usually control or disable cookies through your browser settings. Please note that disabling some cookies may affect how parts of the website function.

Embedded Content and Third-Party Services
Our website may include embedded content or use third-party services such as maps, videos, booking engines, analytics tools, spam protection, or social media integrations. These third parties may collect information about your interaction with their content or services according to their own privacy policies. Standard privacy policies generally disclose third-party content and service providers where relevant.

How We Share Your Information
We do not sell your personal data. We may share your information only when necessary with trusted service providers that help us operate our website, respond to inquiries, process bookings, deliver communications, analyze website usage, maintain hosting and technical infrastructure, or comply with legal requirements. Many privacy policy frameworks specifically require disclosure of who may access data and for what purpose.

Data Retention
We keep personal data only for as long as necessary to fulfill the purpose for which it was collected, including responding to inquiries, managing reservations, meeting legal or accounting obligations, resolving disputes, and enforcing our agreements. Retention periods should be tied to operational and legal needs rather than keeping personal data indefinitely without purpose.

Your Rights
Depending on your location and applicable law, you may have the right to request access to the personal data we hold about you, request correction of inaccurate data, request deletion of your personal data, object to certain processing, or withdraw consent for marketing communications at any time. Privacy policies commonly explain user rights and how those rights may be exercised.

To make a privacy-related request, please contact us using the contact information provided on our website.

Data Security
We take reasonable administrative, technical, and organizational measures to protect personal data against unauthorized access, loss, misuse, or disclosure. Hotel privacy guidance commonly emphasizes secure storage, controlled access, and protective measures for guest data.

Children’s Privacy
Our website is not intended for children to submit personal data without the involvement of a parent or guardian. If we learn that personal data has been submitted by a child inappropriately, we will take reasonable steps to delete it. This is a common protective clause in general website privacy notices.

Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our services, legal obligations, or website features. Any updates will be posted on this page with the revised effective or updated date. Privacy policy templates commonly recommend showing the latest update date clearly.

Contact Us
If you have any questions about this Privacy Policy or your personal data, please contact Viking Club Hotel using the contact information available on our website. Privacy policy guidance generally recommends including a clear contact route for privacy questions and requests.

Last updated: May 13, 2026.